Vacancy for position of Head of Fleet Management (PO) in An Garda Síochána

Overview

The Fleet Management Section in An Garda Síochána is responsible for the management of the Garda Fleet of over 3,000 vehicles of various types and marques, one of the largest commercial fleets in the country. It operates a fleet management function, modelled on best industry practice. Outsourced contracts deliver services including: Purchase of Vehicles and Fuel; Service Repair and Maintenance; Tyres; Bodywork Repair; and Towing.

Role Description

Reporting to Executive Director, Finance and Services, the Head of Fleet Management is responsible for a significant annual budget for the support and development of a Garda fleet which is safe, fit for purpose and maintained to the highest standards.

The person appointed will play a critical leadership role in setting the vision and future direction of the Garda Fleet.

The appointee will be customer focused, and expected to manage projects and teams in the efficient and effective delivery of all activities under their remit, within assigned budgets, using an appropriate mix of internal and external resources to achieve best value-for-money and an optimal fleet management solution.

The successful candidate will be a strategic thinker and remain informed of advances in emerging industry trends and will be responsible for recommending changes in services, products, protocols and standards as appropriate. They will also be responsible for assessing and managing risk and with ensuring that appropriate business continuity strategies are in place.

Responsibilities

The Head of Fleet Management is responsible for the effective management and performance of the Fleet Management Section, including the following key responsibilities: -

Strategic

• Strategic leadership and direction of Fleet Management ensuring optimisation of the fleet and that future requirements are identified and provided in the most efficient and economic manner;
• Planning and implementing initiatives that contribute to long-term improvements within Fleet Management;
• Developing, implementing and continually reviewing progress of a Fleet Management strategy;
• Preparation and implementation of multi-annual capital plans and annual business plans.

Operations and Maintenance Support

• Overall responsibility for the management, supervision and coordination of the maintenance, repair, service contracts and procurement of An Garda Síochána vehicles and associated apparatus;
• Evaluating, enhancing and maintaining processes and procedures to deliver efficient and effective services and achievement of value for money;
• Enhancing service delivery tools and processes to improve business service levels and drive efficiencies;
• Developing and providing updates on key performance indicators; overseeing and continuously improving the delivery of services to ensure service levels are met and where possible exceeded;
• Risk assessment and maintenance of a risk register for fleet management. 

People and Stakeholder Management

• Leading, managing and developing capability and capacity across a multi-disciplinary team – including engineers, technicians and administrators, including the mentoring, coaching and development of staff;
• Oversight and management of the day-to-day administration in respect of Human Resources and other administrative matters;
• Networking with stakeholders and engaging with colleagues in the provision of advice, assistance and guidance on all aspects of fleet management;
• Representing An Garda Síochána at internal and external meetings, inter-departmental, national or international working groups or/and other fora as required. 

Financial, Procurement and Vendor Management

• Ensuring that value for money is achieved in the use of public funds;
• Ensuring financial responsibilities are managed to a high standard, including the efficient and effective management of budgets and accountability for safeguarding of assets;
• Ensuring compliance with Public Financial Procedures, relevant Circulars, Guidelines and Advice Notes issued by the Department of Public Expenditure and Reform and/or other relevant bodies;
• Responsibility for the procurement of fleet and external project delivery and services as required and ensuring adherence to Public Procurement regulations and guidelines;
• Vendor Management of third party suppliers, including contracts monitoring, control and evaluation of performance.

General

• Undertaking Principal Officer level functions as necessary;
• Performing other duties as directed or required.

Note, the above a guide and is intended to be neither definitive nor restrictive.  It may be subject to periodic review and change.

For more information on the experience/qualifications and competencies required please see candidate booklet.

Closing Date: Friday 5th August, 2022