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eVetting

National Vetting Bureau (Children and Vulnerable Persons) Acts 2012 to 2016

The eVetting system has been in operation since the 29th April 2016 when it was rolled out in conjunction with the commencement of the National Vetting Bureau (Children and Vulnerable Persons) Acts 2012 to 2016 on 29th April 2016.  This Act saw the vetting of all persons working with children and vulnerable persons become a mandatory requirement, which places significant responsibilities on organisations to ensure that they have processes in place within their recruitment policies to ensure that vetting is completed before the person takes up employment.

The National Vetting Bureau worked closely with all relevant organisations over the last two years to ensure that each organisation understands the implications of such obligations.  The Bureau ran a series of briefing seminars, attended by all organisations,  in both 2014 and 2016, to ensure that each organisation was fully aware of their responsibilities on commencement of the Act.  In addition, the Bureau provided training opportunities for use of the eVetting system to all organisations through 2014, 2015 and 2016.

This eVetting system was specifically designed to ensure speedy processing of vetting applications.  The eVetting service provides for a 5 day turnaround for 80% of applications received via the e system.  In addition, the system has streamlined the entire vetting process, given more visibility to both organisations and applicants and contributed to a sustained reduction in processing times for applications.

A key feature of the eVetting system is that the individual applicant can track progress of their own vetting application on-line and can , therefore, see when their application has been processed and returned to the relevant registered organisations.

Feedback from organisations using the eVetting system is extremely positive, with organisations commenting that the system is “quick and very easy, and provided us with an electronic system of tracking vetting that we didn’t have previously, which was a significant advantage”  and “Garda vetting in the form of eVetting has enhanced the opportunity for communities and people around the country to use the services of our organisation” and “delighted with the speed and versatility of eVetting” and “eVetting is a dream”.

Since its rollout on April 29th 2016,  the eVetting system has gone from strength to strength and has now been accessed from 144 countries worldwide and from every continent.
 
Currently, 88% of all vetting is conducted on line.  76% of organisations are now utilising the eVetting system, which equates to 385 organisations.  The group represents both large and small organisations.   A remaining 123 organisations have not engaged with the eVetting system to date.

Superintendent Meyler, National Vetting Bureau, continues to remain in contact with organisations who have to date not transitioned to the eVetting system, to encourage and support them to do so.  The transition can be completed in less than 24 hours; requires no commercial outlay; necessitates access to a standard computer of laptop only and is very user friendly.    Superintendent Meyler is  making an appeal to all organisations remaining with paper based applications to transition to  eVetting as soon as possible.  Doing so will reduce the organisations vetting times overnight from 4-5 weeks to 5 working days,  allowing organisations to provide a professional service to their staff.  Superintendent Meyler wants to assure each organisations that they will receive all the support necessary to ensure a smooth and speedy transition.